\u201cIt\u2019s all fun-and-games-until\u2026\u201d That phrase could adequately describe the reasons for making the transition from paper to paperless dental software.<\/p>\n
No doubt, information technology is changing how you manage (and protect) your dental practice data. HIPAA compliance and data security protocols add additional layers to the choices you make.<\/p>\n
Credit the rise of smartphones, personal device technology, e-commerce, and\u2026cloud-computing. These advancements once seemed too distant to grasp the shifts they would make in our personal and business lives.<\/p>\n
Now that they\u2019re a commonplace reality, paperless, cloud-based systems<\/a> are more in vogue.<\/p>\n Even so\u2026some remain hesitant!<\/p>\n According to Forbes<\/a>,<\/p>\n Old habits apparently die hard. We’ve been talking about the paperless office literally for decades, but the average office worker still uses some 10,000 sheets of paper a year. According to The Paperless Project (via Medium), American corporations “spend over $120 billion on printed forms<\/a>, most of which become outdated within three months.”<\/p><\/blockquote>\n Paper usage isn\u2019t likely to disappear at the moment. But a substantial reduction in its utilization – including dental practices – is gaining ground.<\/p>\n Most industries (like dentistry) are taking systemic steps to move from paper to digital (cloud-based). And often leading that change is the issue of risk and cost.<\/p>\n \u201dThe transition from paper to paperless business processes is not a trivial undertaking. Depending on the complexity and scope of the change, there are business and process planning requirements, software engineering costs and employee change management needs. No technology-driven business change is devoid of some level of risk and cost<\/a>.\u201d<\/p><\/blockquote>\n Transitional considerations are vital in making your decision to make a gradual or all-in switch from paper to cloud.<\/p>\n Before we discuss going-paperless, let\u2019s give paper some attention. Face it, there will continue to be a need for paper.<\/p>\n But the more comfortable you are with technology and innovation the better you\u2019ll be at making the switch.<\/p>\n Here are a few starting points:<\/p>\n Encryption is an essential step in securing your data<\/a> in the cloud. Evaluate your chosen digital platform based on its encryption and security capabilities.<\/p>\n Keep in mind that your vulnerability for data loss (such as a HIPAA breach) involves the loss or theft of your physical media. Perhaps a thumb drive, hard drive, or an entire work station that stores your desktop practice management software could be compromised.<\/p>\n Cloud solutions, like Denticon<\/a>, store your data remotely on secure servers (e.g. AT&T and Amazon Web Services). They provide layers of intrusion detection and other state-of-the-art security protocols.<\/p>\n For added security confidence, Denticon also backs up your data on a continual basis. Back-ups provide full redundancy and a disaster recovery plan in the event that one data center fails.<\/p>\n Electronic data and documents are much easier to store than paper. They\u2019re also easy to delete!<\/p>\n To address the consistent question of security – online backups can and should be set within your cloud-based system. Double security measures can also include an external hard drive and other robust digital storage devices.<\/p>\n Back-up protocols like a disaster recovery plan<\/em> protect your data should you experience a fire or other disaster.<\/p>\n Digital data management allows you to index your documents\/data so they can be easily and quickly searched. Scanned documents are searchable via OCR (optical character recognition) software.<\/p>\n Going paperless doesn\u2019t mean you won\u2019t touch or store paper. In fact, eliminating all paperwork can be an unrealistic goal – at first.<\/p>\n Ease into the transition so all your team members can get on-board and experience the benefits of the paper to digital migration.<\/p>\n Follow these steps as you pivot your data management.<\/p>\n You won\u2019t miss desktop paperwork or overstuffed file drawers and cabinets. And you will enjoy streamlined efficiency, team productivity, and a neater dental office.<\/p>\n <\/p>\n Digital data is stored, indexed, and accessed much faster than paperwork. And you have fingertip, remote access with many cloud-based dental practice management software<\/a> systems.<\/p>\n Plus\u2026unlike paper files, you have remote access to your patient data during unforeseen circumstances such as COVID-19 related stay-at-home orders.<\/p>\n Digital information is backed-up, securely, in the cloud for ultimate protection.<\/p>\n Less paper associated expenses increases your financial margins.<\/p>\n Less paper means less tree loss\u2026and waste.<\/p>\n Digital documents and files can be emailed in seconds. This can speed dental patient referrals, patient communication, and insurance reimbursements.<\/p>\n Planet DDS\u2019s Denticon can vouch that cloud-based Dental Practice Management Software<\/a> exceeds paper-based systems. It\u2019s been proven in today\u2019s market among solo private practices, private group practices, and top DSOs as a leading paperless dental practice solution.<\/p>\n Contact us for more information<\/a> about how Denticon can streamline your systems and operational tasks.<\/a><\/p>\n","protected":false},"excerpt":{"rendered":" \u201cIt\u2019s all fun-and-games-until\u2026\u201d That phrase could adequately describe the reasons for making the transition from paper to paperless dental software. No doubt, information technology is changing how you manage (and…<\/p>\n","protected":false},"author":3,"featured_media":2826,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[146,1417],"tags":[335,30,52,314,191,11,27,329,13,14,192,336,16,337,194,338,339,340,341,58,20,342,200],"class_list":["post-2665","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-practice-management","category-technology","tag-back-up","tag-cloud","tag-cloud-based","tag-compliance","tag-costs","tag-data","tag-dental-practice","tag-denticon","tag-dentistry","tag-dentists","tag-digital","tag-files","tag-hipaa","tag-loss","tag-office","tag-paper","tag-paperless","tag-paperwork","tag-printing","tag-savings","tag-security","tag-theft","tag-workflow"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.planetdds.com\/wp-json\/wp\/v2\/posts\/2665","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.planetdds.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.planetdds.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.planetdds.com\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/www.planetdds.com\/wp-json\/wp\/v2\/comments?post=2665"}],"version-history":[{"count":0,"href":"https:\/\/www.planetdds.com\/wp-json\/wp\/v2\/posts\/2665\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.planetdds.com\/wp-json\/wp\/v2\/media\/2826"}],"wp:attachment":[{"href":"https:\/\/www.planetdds.com\/wp-json\/wp\/v2\/media?parent=2665"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.planetdds.com\/wp-json\/wp\/v2\/categories?post=2665"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.planetdds.com\/wp-json\/wp\/v2\/tags?post=2665"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}What the transition from a paper-based system to a cloud-based system looks like<\/h2>\n
\n
Focus on data and document security<\/h3>\n
Follow a consistent backup routine<\/h3>\n
File your data for easy access<\/h3>\n
Flip your system gradually<\/h3>\n
\n
Savor the benefits of moving your dental practice from a paper-based system to cloud-based solution<\/h2>\n
Experience less clutter<\/span><\/h4>\n
Access patient information easier, faster, and remotely<\/h4>\n
Recover your data<\/h4>\n
Save on costs<\/h4>\n
Give the environment some \u201clove\u201d<\/h4>\n
Communicate and share information in real-time<\/h4>\n