{"id":2679,"date":"2020-11-02T15:23:40","date_gmt":"2020-11-02T22:23:40","guid":{"rendered":"https:\/\/www.planetdds.com\/blog\/4-strategies-fee-schedules\/"},"modified":"2024-08-16T14:00:26","modified_gmt":"2024-08-16T21:00:26","slug":"4-strategies-fee-schedules","status":"publish","type":"post","link":"https:\/\/www.planetdds.com\/blog\/4-strategies-fee-schedules\/","title":{"rendered":"4 Strategies to Implement for Better Fee Schedule Efficiency and Management"},"content":{"rendered":"<p style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 14.15pt; padding-left: 0in;\">What\u2019s the \u201clinchpin\u201d of dental practice efficiency? That depends. But in your experience you\u2019ll probably realize it has more to do with a variety of best-practices &#8211; including fee schedule efficiency and management.<\/p>\n<p style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 14.15pt; padding-left: 0in;\">Effective dental practice productivity involves many working-parts. But each form a well-oiled machine of sorts that delivers more responsive patient engagement\u2026and a more profitable revenue cycle.<!--more--><\/p>\n<h2 style=\"margin-top: 19.8pt; margin-right: 0in; margin-bottom: 19.8pt; padding-left: 0in;\">Why fee schedule efficiency is vital to your practice revenue cycle management and overall productivity<\/h2>\n<p style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 14.15pt; padding-left: 0in;\">First, if you\u2019re a fee-for-service practice or one that relies on other insurance-free strategies\u2026no worries. Though for most practices it\u2019s necessary to keep an eye on insurance.<\/p>\n<p style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 14.15pt; padding-left: 0in;\">For example, if you&#8217;re a PPO office you perhaps already realize that collecting full fees isn\u2019t going to happen. This makes it essential to keep tabs on your fee schedules with as much routine workflow efficiency as possible.<\/p>\n<p style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 14.15pt; padding-left: 0in;\">You must\u2026<\/p>\n<ul>\n<li style=\"margin-top: 12.75pt; margin-right: 0in; margin-bottom: 0.0001pt;\"><span style=\"color: black;\"><a href=\"\/blog\/reboot-momentum-cash\/\" target=\"_blank\" rel=\"noopener\">Guard your cash flow<\/a><\/span><\/li>\n<li style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 0.0001pt;\">Monitor revenue cycles<\/li>\n<li style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 5.65pt;\">Update your fee schedule as necessary<\/li>\n<\/ul>\n<p style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 14.15pt; padding-left: 0in;\">As you\u2019re likely aware, your core practice financial metrics such as productions and collections are based on insurance fees not your full fees. Thus, any changes to your fee schedule will affect your cash-on-hand and the overall health of your business.<\/p>\n<h2>How to improve your fee schedule efficiency and boost your revenue cycle management<\/h2>\n<p style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 14.15pt; padding-left: 0in;\">Dental practice workflows &#8211; in this instance &#8211; are more than a line-item accounting system. Updating your fee schedule can <span style=\"color: black;\"><a href=\"\/blog\/optimize-your-dental-practice-workflows\/\" target=\"_blank\" rel=\"noopener\">improve workflows and lead to better patient engagement<\/a><\/span>.<\/p>\n<p style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 14.15pt; padding-left: 0in;\">Give your fee schedule some \u201clove!\u201d<\/p>\n<h3 style=\"margin-top: 19.8pt; margin-right: 0in; margin-bottom: 19.8pt; padding-left: 0.5in;\"><span style=\"text-decoration: none;\">1. <\/span><span style=\"text-decoration: none;\">Clarify and confirm billing code accuracy<\/span><\/h3>\n<p style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 14.15pt; padding-left: 0in;\">Dental procedures can have a variety of layers. Their complexity can create equally complex billing issues.<\/p>\n<p style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 14.15pt; padding-left: 0in;\">As you know\u2026each treatment requires a specific task or series of tasks. And each task can be defined by a certain billing code.<\/p>\n<ul>\n<li style=\"margin-top: 12.75pt; margin-right: 0in; margin-bottom: 0.0001pt;\">Dissect each procedure for accurate, error-free claims submission<\/li>\n<li style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 0.0001pt;\">Reduce claim payment timeframes and rejections<\/li>\n<li style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 5.65pt;\">Get reimbursed for the full procedure by including all necessary codes<\/li>\n<\/ul>\n<h3 style=\"margin-top: 19.8pt; margin-right: 0in; margin-bottom: 19.8pt; padding-left: 0.5in;\"><span style=\"text-decoration: none;\">2. <\/span><span style=\"text-decoration: none;\">Nail-down pre-payment amounts (if you use them)<\/span><\/h3>\n<p style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 14.15pt; padding-left: 0in;\">It\u2019s a good idea to have some form of a pre-payment strategy (if you don\u2019t already). Your cash flow will appreciate it!<\/p>\n<p style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 14.15pt; padding-left: 0in;\">One caveat: update your fee schedule\u2026or you could discover that pre-payment estimates won\u2019t match with treatment costs.<\/p>\n<ul>\n<li style=\"margin-top: 12.75pt; margin-right: 0in; margin-bottom: 0.0001pt;\">Low pre-payment amounts = low collections and cash flow totals<\/li>\n<li style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 5.65pt;\">High pre-payment amounts = patient frustration and a potential loss of trust<\/li>\n<\/ul>\n<p style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 14.15pt; padding-left: 0in;\">A solution: keep pre-payment amounts aligned with each procedure when you update your fee schedule.<\/p>\n<p>&nbsp;<\/p>\n<h3 style=\"margin-top: 19.8pt; margin-right: 0in; margin-bottom: 19.8pt; padding-left: 0.5in;\"><span style=\"text-decoration: none;\">3. <\/span><span style=\"text-decoration: none;\">Be transparent in your patient communication<\/span><\/h3>\n<p style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 14.15pt; padding-left: 0in;\">Transparency helps drive consumer trust. Your dental patients are no exception.<\/p>\n<p style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 14.15pt; padding-left: 0in;\">You can avoid patient frustration if you provide them information that matches what their insurance provider is communicating to them.<\/p>\n<ul>\n<li style=\"margin-top: 12.75pt; margin-right: 0in; margin-bottom: 0.0001pt;\">Communicate fee schedule updates so your patients are looped into the changes.<\/li>\n<li style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 5.65pt;\">Confirm updates in your PM platform\u2019s patient portal (patient-facing technology is essential to good patient communication).<\/li>\n<\/ul>\n<p style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 14.15pt; padding-left: 0in;\">And speaking of patient-facing solutions\u2026<\/p>\n<ul>\n<li style=\"margin-top: 12.75pt; margin-right: 0in; margin-bottom: 5.65pt;\">Provide your patients an online option to update their insurance information prior to an appointment.<\/li>\n<\/ul>\n<h3 style=\"margin-top: 19.8pt; margin-right: 0in; margin-bottom: 19.8pt; padding-left: 0.5in;\"><span style=\"text-decoration: none;\">4. <\/span><span style=\"text-decoration: none;\">Automate your workflows to <\/span><span style=\"color: black;\"><a href=\"https:\/\/www.planetdds.com\/blog\/what-can-increase-productivity-in-a-dental-office\/\"><span style=\"color: black; text-decoration: none;\">increase productivity<\/span><\/a><\/span><\/h3>\n<p style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 14.15pt; padding-left: 0in;\">Confirming billing codes and changes to them is a time-intensive task. Plus, it leaves you vulnerable to error.<\/p>\n<ul>\n<li style=\"margin-top: 12.75pt; margin-right: 0in; margin-bottom: 0.0001pt;\">Build a common-procedures list that includes billing codes<\/li>\n<li style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 5.65pt;\">Use templated workflows to easily add billing codes to a patient\u2019s record and avoid research time later<\/li>\n<\/ul>\n<h2>Fee schedule efficiency when you need it<\/h2>\n<p style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 14.15pt; padding-left: 0in;\">The financial management capabilities of your software platform helps manage your cash-flow and the metrics that improve your bottom-line &#8211; including fee schedules.<\/p>\n<p style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 14.15pt; padding-left: 0in;\">That\u2019s more reason to <span style=\"color: black;\"><a href=\"\/blog\/why-your-dental-practice-management-solution-is-better-in-the-cloud\/\" target=\"_blank\" rel=\"noopener\">un-tether yourself from a legacy system<\/a><\/span>.<\/p>\n<h4>Consider a cloud-based solution to improve fee schedule efficiency and revenue cycle management.<\/h4>\n<p style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 14.15pt; padding-left: 0in;\">You might find the cloud solution like Denticon to be <span style=\"color: black;\"><a href=\"https:\/\/www.planetdds.com\/solutions\/denticon\/\" target=\"_blank\" rel=\"noopener\">a more efficient report gathering platform<\/a><\/span> to monitor and drive your overall dental practice or dental organization\u2019s performance.<\/p>\n<p style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 14.15pt; padding-left: 0in;\">Aside from its financial management capacity, the Denticon platform also provides:<\/p>\n<ul>\n<li style=\"margin-top: 12.75pt; margin-right: 0in; margin-bottom: 0.0001pt;\">A predictable, monthly subscription rate<\/li>\n<li style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 0.0001pt;\">Data hosted in the cloud that\u2019s remotely and securely accessible<\/li>\n<li style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 5.65pt;\"><span style=\"color: black;\"><a href=\"\/blog\/recession-proof-your-dental-practice\/\" target=\"_blank\" rel=\"noopener\">Savings<\/a><\/span> that compared with a \u201clegacy\u201d system can total an average of 40%<\/li>\n<\/ul>\n<p style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 14.15pt; padding-left: 0in;\">It makes sense to look below the surface and see the massive potential of upgrading to a cloud-based dental practice management solution with a more advanced revenue cycle management module.<\/p>\n<p style=\"margin-top: 2.8pt; margin-right: 0in; margin-bottom: 14.15pt; padding-left: 0in;\">Thinking about or ready to update your dental practice management software? <span style=\"color: black;\"><a href=\"\/contact-us\/\" target=\"_blank\" rel=\"noopener\">Contact us<\/a><\/span> or <span style=\"color: black;\"><a href=\"https:\/\/www.planetdds.com\/book-a-demo\/\" target=\"_blank\" rel=\"noopener\">request a demo<\/a><\/span> of the Denticon platform\u2026before you decide!<\/p>\n","protected":false},"excerpt":{"rendered":"<p>What\u2019s the \u201clinchpin\u201d of dental practice efficiency? That depends. But in your experience you\u2019ll probably realize it has more to do with a variety of best-practices &#8211; including fee schedule&#8230;<\/p>\n","protected":false},"author":3,"featured_media":2788,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[146],"tags":[],"class_list":["post-2679","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-practice-management"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.planetdds.com\/wp-json\/wp\/v2\/posts\/2679","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.planetdds.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.planetdds.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.planetdds.com\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/www.planetdds.com\/wp-json\/wp\/v2\/comments?post=2679"}],"version-history":[{"count":0,"href":"https:\/\/www.planetdds.com\/wp-json\/wp\/v2\/posts\/2679\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.planetdds.com\/wp-json\/wp\/v2\/media\/2788"}],"wp:attachment":[{"href":"https:\/\/www.planetdds.com\/wp-json\/wp\/v2\/media?parent=2679"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.planetdds.com\/wp-json\/wp\/v2\/categories?post=2679"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.planetdds.com\/wp-json\/wp\/v2\/tags?post=2679"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}